DELEGATE REGISTRATIONS

TERMS OF BOOKING – Conference Registration

The term “Organisers” refers to the VetEd Europe 2026 Organising Committee and the Faculty of Veterinary Medicine, University of Agronomic Sciences and Veterinary Medicine of Bucharest.

Registrations are accepted only on full completion of the online registration form.

No booking will be confirmed until payment is received in full.

Bookings, cancellations, or changes will not be accepted by telephone and must be submitted in writing to vetedeurope2026@usamv.ro.

There is no refund for non-attendance.

Payment can only be made by credit card and the name that will appear on your payment receipt is the account name.

There is no administration charge for payment by MasterCard or VISA.

Group registrations are not permitted; each participant must register individually.

All fees/rates are quoted in Euro €, all bank transfer fees/charges are the responsibility of the participant.

All refunds requested prior to 1st June 2026 are subject to cancellation terms listed below and subject to a €50 processing fee.

All refunds requested from 1st June 2026 are subject to cancellation terms listed below and subject to a €25 processing fee.

There are no refunds given after the 20th July 2026.

The Organisers reserve the right to alter any of the programme or other arrangements for this conference including cancellation or postponement of the event should unforeseen circumstances require it. The Organisers accept no responsibility for resulting costs or inconvenience to participants in this case.

The Organisers will not be held liable for any loss or damage of personal items of attendees or injury caused at any venue used in connection with the conference.

Children/Minors must be accompanied by an adult/guardian at all times, who accepts full liability for this child/minor. The conference and all social events and activities have not been planned for children/minors to attend and must be flagged to the conference office prior to making any booking arrangements. You may be refused entry should prior notice not be provided.

Force Majeure: The Organisers shall not be deemed to be in breach of this registration agreement or otherwise liable to the delegate for any failure or delay in performing its obligations under this agreement as a result of an event or series of connected events outside the reasonable control of the Organisers (including, without limitation, acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts or threats of terrorism, strike action, lockouts or other industrial action or a pandemic, epidemic or other widespread illness).

CANCELLATION TERMS – Conference Registration

Delegate Cancellations

All cancellations and/or changes must be sent in writing to vetedeurope2026@usamv.ro.

Cancellation refers to complete and/or partial cancellation of registrations and social events.

Cancellation fees are incurred as follows:

Cancellations received prior to 1st June 2026 – full refund less administration fee of €50.

Between 1st June 2026 and 19th July 2026 – 50% refund less administration fee of €25.

After 20th July 2026 – No refund for full and/or cancelled registrations.

Delegate Non-Attendance

Should the delegate be unable to attend due to circumstances beyond their control, cancellations fees are subject to terms listed above. This includes the delegate being unable to travel into Romania from their country, due to either their own country’s travel restrictions or the Romanian Government’s travel restrictions – this includes refusal of travel visa application. In such cases, the standard cancellation terms apply and no additional exceptions can be granted.

Cancellation of Conference by the Organisers

Should the Organisers completely cancel the conference, with no content or sessions being available on-line, registrations will be refunded in full less a €50 processing fee.

Under these circumstances the Organisers are not liable for any other expenses incurred, this includes travel and accommodation costs – delegates are encouraged to have sufficient travel insurance in place to cover such other costs.

Postponement of Conference

Should the Organisers need to reschedule the conference, all registration fees will be transferred to cover attendance on the new conference dates – no processing fees will apply in this case.

Should the delegate not wish to accept attendance on the new date they may cancel their registration, in such cases cancellations will be governed by the cancellation terms as outlined above.

Under these circumstances the Organisers are not liable for any other expenses incurred, this includes travel and accommodation costs – delegates are encouraged to have sufficient travel insurance in place to cover such other costs.

OTHER TERMS AND CONDITIONS – Conference Registration

Travel and Medical Insurance

Participants are requested to make their own arrangements for health and travel insurance. The conference fee does not include insurance. We strongly recommend that, when registering for the conference and making travel arrangements, a travel and/or equipment insurance policy be taken out to cover any loss, cancellation, medical costs, etc. Refunds will not be offered outside of the terms and conditions above, so delegates should ensure they contact their insurance company to ensure sufficient cover is in place from the time of booking. The Organisers do not take responsibility for any delegate, speaker, or exhibitor failing to insure their travel and attendance.

Health, Safety and Wellbeing

The VetEd Europe 2026 Conference will be organised in accordance with all applicable national and European health, safety, and public regulations in force at the time of the event.

Participants are expected to take personal responsibility for their own health and wellbeing and to act in a considerate and responsible manner throughout the conference. The organisers reserve the right to implement reasonable measures, where necessary, to ensure a safe, respectful, and comfortable environment for all attendees.

Should public health guidance or regulatory requirements change prior to or during the conference, any relevant updates or instructions will be communicated to registered participants in a timely manner.

ACCOMMODATION BOOKINGS

TERMS OF BOOKING – Accommodation Booking

Accommodation booking terms and conditions

Participants are responsible for arranging their own accommodation.

The conference organisers do not handle accommodation bookings and are not party to any accommodation contracts entered into by delegates.

Information on recommended hotels, student residences, and negotiated discount rates will be provided on the conference website for guidance purposes only.

All accommodation arrangements, payments, cancellations, and related conditions are the sole responsibility of the participant and the accommodation provider.

The organisers accept no liability for accommodation arrangements made by participants, including changes, cancellations, or availability.

Any information provided regarding accommodation is offered in good faith and does not constitute a contractual obligation on the part of the organisers.

OTHER TERMS AND CONDITIONS – Accommodation Bookings

Travel and Medical Insurance

Participants are strongly advised to arrange appropriate travel and medical insurance to cover accommodation, travel, and related costs. The organisers cannot be held responsible for any losses incurred due to travel or accommodation arrangements.